How to Integrate Microsoft Teams and SharePoint to Improve Collaboration
Integrating Microsoft Teams and SharePoint can enhance collaboration and productivity in an organization. By using Teams as a communication hub and SharePoint as a secure location to store and manage team content, users can access SharePoint files directly within Teams, improving efficiency and facilitating information sharing. In this article, we will explore how to integrate Microsoft Teams and SharePoint and highlight how the integration can improve collaboration, productivity, and efficiency for your team.
What happens when you integrate Microsoft Teams and SharePoint?
When you integrate your Microsoft Teams and SharePoint platforms, users can view and access SharePoint files directly within Teams. The content from SharePoint sites and files can be viewed within Teams, while the SharePoint permissions handle access control to keep your sensitive data secure. The Teams and SharePoint integration helps teams to view and edit files, share files with team members, and collaborate on documents.
Overall, the integration of Microsoft Teams and SharePoint provides an efficient way to access and share SharePoint sites and files within Teams — making it easier for organizations to collaborate and work together.
The integration makes it possible to:
- Increase efficiency by reducing the need to switch between multiple programs to complete tasks
- Improve employee experience by empowering them to collaboration remotely
- Enhance collaboration with the ability to work on documents within the Teams platform
- Increase productivity while remaining secure with access control
- Seamless communication and collaboration in single platform
A Step-by-step Guide to Integrate Microsoft Teams and SharePoint
The Microsoft Teams and SharePoint integration makes it easier to for users find what they need, when they need it — enabling team productivity and user autonomy. Use this three-step guide to integrate Microsoft Teams and SharePoint platforms.
Prerequisites:
Before you integrate your Microsoft Teams and SharePoint platforms, you’ll need:
- A live Microsoft SharePoint site
- A team in Microsoft Teams
If you haven’t done this yet, you can learn more about creating a SharePoint site or creating a team in Teams from Microsoft’s documentation.
Step 1: Add a SharePoint tab to a Teams channel
Adding a SharePoint tab to your Teams channel will provide access to your SharePoint site within Teams. By doing so, you can improve collaboration and productivity. Open a team and select the “Add a tab” option. Then, choose the “SharePoint” option from the list of available tabs.
Alternatively, you can add a SharePoint document library as a tab to access and share documents directly from Teams.
Step 2: Choose a SharePoint site to link your Teams platform to
Once you add the SharePoint tab to your Teams channel, you will be asked to link Teams to a SharePoint site. Choose the SharePoint site you want to link, then click the “Save” button.
Now you can access all your SharePoint site content directly from your Teams platform.
Step 3: Share content and manage permissions
To share the SharePoint content within Teams, you use the SharePoint tab in Teams. Select the content you want to share and click on the “Share” button.
TIP: Improve collaboration and security by setting specific permissions for different users to control who can view, edit, and share content. Use SharePoint to set specific permissions for different users to control who can view, edit, and share content. SharePoint permissions are enforced when accessing SharePoint files from Teams. So, SharePoint can set permissions to control access to documents to ensure that only authorized users can access sensitive information.
Now you’re done! With these three steps, you’ve now integrated your Microsoft Teams and SharePoint platforms, and your users should be able to access and share SharePoint content directly from their Microsoft Teams platform.
Improving Collaboration with the Microsoft Teams and SharePoint Integration
Integrate Microsoft Teams and SharePoint to improve collaboration and productivity by allowing users to view, edit, and share Microsoft SharePoint files directly within Teams. By adding a SharePoint tab to a Teams channel and linking Teams to a SharePoint site, users can access SharePoint content within Teams. This integration helps teams view and edit files, share files with team members, and collaborate on documents efficiently.
To get help with the Microsoft Teams and SharePoint integration, or to improve overall organizational collaboration, get in touch with Microserve to ensure the integration is optimized to meet your specific organizational needs. The expert team at Microserve provides guidance, support, and training so that you can get most out of your Microsoft Teams and SharePoint integration. Whether you need help with the initial setup, or want to improve overall organizational collaboration, get in touch with the experts at Microserve today.
